Instruction for purchase invoices

Address

The invoice address that must be stated by the supplier on our purchase invoices is always the address in Amersfoort, regardless of which concession the purchase relates to:

Qbuzz B.V.
To the attention of: Finance Department
Piet Mondriaanplein
313812 GZ AMERSFOORT

Reference QBuzz

It is important that our reference (general ledger number and cost centre and, if applicable, a purchase or contract number or project code) is stated on every invoice. If it concerns a purchase order or contract of more than 25,000 euros, you will receive this information from the Purchasing department. If you have not received this information from your Qbuzz contact person, you should request it from your contact person before sending the invoice.

Supplier reference:
If available, your reference number (order confirmation number) must also be stated on the invoice.

Submission
The supplier must submit a separate invoice per concession as a pdf to the email address(es) indicated by Qbuzz.

Important:

• Maximum of one invoice per email.
• Billing immediately after delivery, via an itemised invoice, unless otherwise agreed.
• When an invoice refers to a quotation or attachment, you must also attach this quotation/attachment in the email as a pdf.
• If an invoice does not comply with the above, it will not be processed and will be returned to the supplier.
• For questions about this instruction, you can contact: inkoop@qbuzz.nl
• Queries regarding invoicing and payment can be emailed to the email address of the relevant concession: